CPV 301 – Office Machines and Devices

What does CPV 301 cover?

CPV group 301 (30100000) covers public contracts for office machines and devices – franking and postage machines, document shredders and destruction equipment, photocopiers and multifunctional printing devices, dictation machines and audio transcription equipment, laminators, binding machines, overhead projectors, and copier paper and other office paper. The group covers the traditional office machine category as distinct from full-scale computer systems.

In the public sector, office machines are standard equipment across all administrative functions. Franking machines are used by mail-intensive public authorities such as social services offices, courts, and large municipal administrations for automated postage of outgoing correspondence. Document shredders are procured for secure document destruction in accordance with data protection obligations. Multifunctional copier/printer devices are core workplace equipment in every public office. Binding machines and laminators are used in administration and educational institutions. Copier paper and office paper are among the highest-volume consumable supply items across the entire public sector.

Within CPV group 300, group 301 covers traditional office machines and paper, distinguishing it from group 302 (personal computers and digital devices) and group 303 (server and network infrastructure). Further information on the CPV system is available from the European Commission (SIMAP) and Regulation (EC) No 213/2008.

Typical Services in CPV 301

• Franking machine procurement and lease for large public mail operations
• Document shredder supply for secure data destruction compliance
• Multifunctional copier/printer devices for public office environments
• Copier paper and office paper supply framework agreements

Examples of Tenders with CPV 301

• Franking Machine Lease and Service for a Federal Authority: A federal agency tenders a multi-year lease and service contract for high-volume franking machines for its central post room, including consumables supply, maintenance, and postage balance management.
• Cross-Cut Shredders for a State Data Protection Compliance Programme: A state interior ministry procures cross-cut document shredders to DIN 66399 security level P-4 or higher for all district offices as part of a GDPR-compliant document destruction programme.
• Copier Paper Framework for a Municipal Administration: A city administration tenders an annual framework supply of A4 and A3 recycled copier paper meeting Blue Angel environmental criteria (RAL-UZ 72) for all municipal offices and schools.

Current tenders with CPV 301 are published on TED (Tenders Electronic Daily) and on national procurement platforms such as the German Procurement Portal (DTVP).

Who is CPV 301 relevant for?

Public Contracting Authorities

Federal and state authorities with large mail operations, all municipal administrations, courts, social services offices, public schools and universities, and all public bodies with standard office equipment requirements are typical contracting authorities under CPV 301. Copier paper procurement is universal across all public authorities.

Companies and Bidders

Office machine manufacturers and dealers, managed print service providers, paper and stationery wholesalers, and franking machine suppliers can win public contracts under CPV 301. For shredders: DIN 66399 security level certification. For paper: FSC/PEFC certification and Blue Angel environmental label. For franking machines: Royal Mail or Deutsche Post system compatibility. ISO 9001 and energy efficiency labels are also typical. Information on eligibility requirements and procurement procedures is available from the Federal Ministry for Economic Affairs and Climate Action (BMWK).

How does Bond help with CPV 301?

Tender Match – Automatically Find Tenders (CPV 301)

With tender.match, office machine dealers and paper supply companies automatically receive all relevant tenders with CPV 301 directly in their dashboard. BOND indexes tenders from over 1,000 procurement portals in the EU – from TED to national platforms and regional contracting authorities. Instead of manually searching dozens of portals every day, matching office machine and paper supply contracts are filtered and delivered by industry, competency, region, and company profile. An automated gap analysis immediately shows where the company meets the requirements and where gaps exist. This ensures companies never miss a deadline and can focus on preparing their bids.

Company Match – Find the Right Partners and Suppliers (CPV 301)

For companies looking for suppliers, subcontractors, or consortium partners for office machine and device contracts, company.match provides direct access to qualified firms from an EU-wide database of over 28 million companies. Especially for large multi-site office equipment contracts, company.match automatically identifies suitable partners for bidding consortia – increasing the chances of winning the contract.

Frequently Asked Questions about CPV 301

What does the CPV code 30100000 mean?

The CPV code 30100000 designates the group "Office machines and devices" in the Common Procurement Vocabulary. It covers franking machines, document shredders, photocopiers, binding machines, laminators, dictation devices, and office paper procured by public authorities for administrative operations.

How do I find tenders with CPV 301?

Tenders with CPV 301 are published at EU level on TED and on national platforms such as DTVP.

What are the requirements for participating in tenders with CPV 301?

Typical requirements include ISO 9001, energy efficiency certification, for shredders the DIN 66399 security level documentation, for paper products FSC/PEFC certification and Blue Angel label, and delivery and service capacity. Details are governed by the VgV and UVgO depending on contract value.