CPV 551 – Hotel Services

What does CPV 551 cover?

CPV group 551 covers hotel services – all forms of accommodation and associated services. This includes overnight accommodation for business travellers, the provision of meeting rooms and conference infrastructure in hotels, and all-inclusive packages for seminars and training events (accommodation, meals and meeting rooms).

In public procurement, hotel services are particularly relevant for federal and state authorities whose staff regularly travel on official business and rely on hotel accommodation. Framework contracts with hotel chains or specialised business travel providers are tendered to bundle conditions for overnight stays at various locations and reduce administrative burden.

Training centres and educational institutions in public ownership that organise external training courses with overnight stays also regularly draw on tendered hotel contingents. For EU-wide conferences, international meetings or larger training events, contract volumes arise that require a formal tender. The public sector, with millions of civil servants on official travel in Germany alone, is a significant segment for the hotel industry. Further information on the CPV system is available from the European Commission (SIMAP) and Regulation (EC) No 213/2008.

Typical Services in CPV 551

Examples of Tenders with CPV 551

• Framework contract for hotel accommodation for a federal authority: A federal authority tenders a three-year framework contract for hotel accommodation for approximately 1,200 business travellers, nationwide with defined maximum prices by city category, booking system integration and monthly consolidated invoicing.
• Conference hotel for a nationwide training series: A federal ministry awards a framework contract for conference hotels in three cities for its annual training series – including meeting rooms, full board, technical equipment and hotel rooms for all participants.
• Accommodation for a police training centre: A state police service tenders external accommodation for participants in training courses, as its own training centre lacks capacity – single rooms with breakfast and conference catering in hotels near the training venue.

Current tenders with CPV 551 are published on TED (Tenders Electronic Daily) and on national procurement platforms.

Who is CPV 551 relevant for?

Public Contracting Authorities

Federal ministries, federal authorities, state authorities, state police forces, the armed forces, universities and all public institutions with a regular need for business travel and training are the main contracting authorities. Bundling hotel contingents in framework contracts enables more favourable conditions and simplifies billing.

Companies and Bidders

Hotel chains, travel service providers, business travel agencies and conference hotels with capacity for public sector clients are typical bidders. Proof of room capacity, meeting room facilities, hygiene standards, accessibility (public transport, railway station) and experience with public contracting authorities are required. Further information on eligibility requirements and procurement procedures is provided by the Federal Ministry for Economic Affairs and Climate Action (BMWK).

How does Bond help with CPV 551?

Tender Match – Automatically Find Tenders (CPV 551)

With tender.match, hotels and conference providers automatically receive all relevant tenders with CPV 551 directly in their dashboard. BOND indexes tenders from over 1,000 procurement portals in the EU – from TED to national platforms and regional contracting authorities. Instead of manually searching dozens of portals every day, matching accommodation contracts are filtered and delivered by industry, competency, region, and company profile. An automated gap analysis immediately shows where the company meets the requirements and where gaps exist. This ensures companies never miss a deadline and can focus on preparing their bids.

Company Match – Find the Right Partners and Suppliers (CPV 551)

For companies looking for suppliers, subcontractors, or consortium partners for accommodation and conference projects, company.match provides direct access to qualified firms from an EU-wide database of over 28 million companies. Especially for larger framework contracts that a single company cannot handle alone, company.match automatically identifies suitable partners for bidding consortia and partial services – increasing the chances of winning the contract.

Frequently Asked Questions about CPV 551

What does the CPV code 55100000 mean?

The CPV code 55100000 designates hotel services in the European classification system for public contracts. It covers all forms of accommodation and related services procured by public contracting authorities for their staff on official travel, training or at conferences.

How do I find tenders with CPV 551?

Tenders are published on TED (Tenders Electronic Daily) for EU-wide procedures for national tenders. Bond automatically aggregates all relevant tenders from over 1,000 portals and delivers them filtered by company profile.

What are the requirements for participating in tenders with CPV 551?

Bidders must generally provide evidence of room capacity, meeting room facilities, hygiene standards, accessibility and experience with public clients. Details are governed by the VgV and the UVgO depending on the contract value.